Media Buying and Planning
Communications and Engagement manage the Media Agency Services (MAS) Contract and the Advertising and Digital Communications Services Prequalification Scheme (the Scheme). Both are whole-of-government arrangements to assist NSW Government departments with cost effective media buying, placement, creative and digital communications services for advertising.
Centralising all NSW Government advertising activity generates significant discounts on normal advertising rates for the benefit of all departments; irrespective of the size of their expenditure. In addition, the MAS Contract provides streamlined, high quality service delivery and account management to ensure the efficiency and effectiveness of NSW Government advertising.
The new MAS Contract commences on 1 October 2017, and runs for three years. Only media agencies on this contract are to be used for planning or buying purposes.
The Advertising and Digital Communications Scheme is open till 30 April 2018 and suppliers on this panel are highly recommended for creative and digital communication services. Departments are to liaise directly with all suppliers.
The NSW Government Advertising Handbook outlines the requirements, standards and approvals to be followed in the planning, preparation, management and reporting of advertising activities.
Types of advertisements
NSW Government advertising activities fall into two main categories: Public Awareness advertising and Recruitment and Public Notice advertising.
Public Awareness Advertising is a series of coordinated communications to raise awareness of key issues or encourage behavioural change and participation in or promotion of government services (also known as Campaign advertising).
Recruitment Advertising promotes specific job vacancies and employment opportunities.
Public Notice Advertising contain a clear, simple message or announcement, and are generally one-off or short-term in nature. Typical NSW Government public notices include public transport timetable notices, regulatory notices, grants and awards programs and urgent public health or safety announcements. Recruitment and public notice advertising is also known as non-campaign advertising.
Media agencies under the MAS Contract
The planning, purchase and placement of all NSW Government public awareness advertising, including health and road safety messages, tourism promotion and other government announcements, must be done through one of the five appointed Communication Agencies (CA). Wavemaker (part of the WPP AUNZ Group) negotiate media rates on behalf of all NSW Government departments.
NSW Government departments must book recruitment and public notice advertisements through Blaze (part of the WPP AUNZ Group) using their online advertising booking system, Campaign Xpress.
The five agencies that can assist with media planning and buying are:
NSW Government departments should directly engage the agency they have been allocated to. Contact the Communications & Engagement team if you are unsure which agency is allocated to your department. A competitive pitch process is not required and strongly discouraged as these agencies have already undergone a thorough tender process to be appointed to the panel.
Planning your public awareness campaign
In the planning and development of campaigns, NSW Government departments should prepare a brief that outlines the objectives of the campaign, target audience and indicators of campaign success. This is then used as the basis for the planner to develop a media plan.
Where a media planner from the four planning agencies above has been engaged to prepare a media strategy and/or plan, they will provide documented recommendations and a costed media schedule in response to your brief. The brief needs to be detailed and clear to get the best results. At minimum, the brief should cover:
- background information
- brand information
- possible competitive challenges
- past learnings
- campaign objectives
- target audience
- broader communications strategy
- campaign logistics and budget
A Media Booking Authority Form from your allocated agency should be used to brief in your campaigns. Once advertising approval has been confirmed and the media plan finalised, NSW Government departments can proceed with media bookings.
Planning your recruitment or public notice advertisement
For recruitment and public notices, Blaze can provide information to NSW Government departments about the range of media options available, costs, geographical coverage of various newspaper titles, dates of publications, booking deadlines, circulation and readership information.
Departments should place their public notices in the NSW Government Noticeboard where they are trying to target a metropolitan audience. The NSW Government Noticeboard is a composite made up of individual government notices, and is published in The Sydney Morning Herald and The Daily Telegraph each Wednesday.
NSW Government tender notices including Requests for Tenders, Requests for Quotes, Requests for Information, Expressions of Interest and all other NSW Government procurement opportunities are advertised on the NSW Government e-Tendering website www.tenders.nsw.gov.au The use of press or other media is not permitted. For more details on advertising on the e-Tendering website, contact the Department of Finance, Services and Innovation’s Client Support Centre on 1800 679 289 or email firstname.lastname@example.org
Contacting media agencies on the MAS Contract
Each NSW Government department has been allocated an account service team. A Media Booking Authority Form must be completed by each NSW Government department and sent to the Communication Agency, authorising them to book the planned activity.
Michael Harris – NSW Government Agency Lead
M: 0411 102 878 | E: email@example.com
Address: 65 Berry Street, North Sydney 2060
Casey Aimer - Head of Digital and Innovation
M: 0418 257 920 | E: Casey.firstname.lastname@example.org
Address: 65 Berry Street, North Sydney 2060
Vern Chan– Group Client Service Director
P: 9247 8388 | M: 0432 771 556 | E: email@example.com
Address: Level 1 Pier 8/9, 23 Hickson Road,Walsh Bay, NSW, 2000
Andrew Mulrenan, Business Director
P: 8248 5000 | M: 0424 841 896 | E: firstname.lastname@example.org
Amelia Priday – Business Development Manager
P: 9463 7200 | E: email@example.com
Address: Level 7, 155 Clarence Street, Sydney, NSW
Aimee Buchanan – CEO
P: 9692 2347 | 0422 625 121 | E: firstname.lastname@example.org
Yvette Mayer – Managing Director
P: 9692 2067 | 0438 145 737 | E: email@example.com
Address: 32 Pyrmont Bridge Road, Pyrmont Sydney 2009
Sophie Bingham - Group Director
P: 9994 4259 | M: 0421 187 407 | E: firstname.lastname@example.org
Simon Grace - State Investment Director
P: 9994 4232 | M: 0411 197 950 | E: email@example.com
Address: 100 Chalmers Street, Surry Hills Sydney 2010
For further information please contact firstname.lastname@example.org